Welcome to Worklenz

What is Worklenz?

Worklenz is a free, open-source project management platform built for agencies and small businesses. It brings your projects, team, clients, and time tracking into one place - so you can stop juggling spreadsheets and scattered tools, and focus on delivering great work.

Whether you run a creative agency, a software team, or a growing business, Worklenz gives you the clarity and control you need to manage projects, track profitability, and keep your team productive.

Who is Worklenz for?

• Agencies that need to track billable hours, manage client projects, and stay profitable.
• Small businesses looking for a simple way to organize projects and collaborate with their team.
• Freelancers and consultants who want to manage tasks, log time, and keep clients in the loop.

Key features

Project management

• Create and organize projects with customizable templates.
• Set timelines, milestones, and deadlines.
• Track progress in real-time with dashboards and reports.
• Monitor budget vs. actual costs to stay on track.

Task management

• Create tasks and subtasks with detailed descriptions.
• Assign tasks to team members with priority levels.
• Track task status through customizable workflows.
• View tasks in multiple formats - list, kanban, or roadmap.

Time tracking

• Track every billable hour with one click or manual entry.
• See exactly where hours go across projects and team members.
• Generate time reports to ensure nothing slips through.

Resource planning

• See your team’s full capacity on one screen.
• Balance workloads and assign work based on availability.
• Keep everyone productive without the overwhelm.

Team and client collaboration

• Invite team members to projects with specific roles.
• Communicate through task comments and project updates.
• Share files and documents within tasks and projects.
• Give clients portal access to see progress without the endless status updates.

Financial insights

• Know which projects and clients are profitable.
• Monitor burn rate and compare estimated vs. actual costs.
• Make informed decisions with real data, not guesswork.

More built-in tools

• Resource scheduler - plan your team’s week ahead without guesswork.
• Templates - start from proven workflows, not from scratch.
• Phases - give every project a clear roadmap so everyone knows what’s done and what’s next.
• File management - keep files where your team can find them.
• Daily digest - get helpful updates without the noise.

Getting started

This documentation will guide you through setting up your account, creating your first project, managing tasks, and collaborating with your team. Use the sidebar to navigate through the different sections.